Sharing Your Calendar Outside the Organization Using Outlook Web App (OWA)

Prerequisites / Minimum Requirements

• Access to Outlook

End State / Outcome

• Ability to share calendars outside the organization.

How to Steps

1.  Sign in to your Office 365 account using a web browser. Click Calendar > Share.
 

2.  Type the name or email address of the person you want to share your calendar with in the Share with box. This box works just like the To box in an email message. You can add more than one person to share your calendar with.
 

3.   After you’ve added who you want to share your calendar with, select how much information you want them to see. Full details will show the time, subject, location, and other details of all items in your calendar. Limited details will show the time, subject, and location, but no other information. Availability only will show only the time of items on your calendar.

4.     You can edit the Subject if you want.

5.     By default, your primary calendar will be shared. If you have created other calendars, you can select one of them to share instead.

6.     After you’ve finished adding people to share with, setting their access levels, and choosing which calendar to share with them, select Send. If you decide not to share your calendar right now, select Discard.

Note: If your organization and the organization of the person you are sharing your calendar with are federated through Office 365 or Exchange, the invitation will also have two buttons – one to add your calendar to their calendar view, and another to share their calendar with you.

If the external user’s organization and your organization are federated through Office 365 or Exchange, the person will see your calendar under PEOPLE’s CALENDARS. However, if the external user’s organization and your organization are not federated through Office 365 or Exchange, the user will need to access your mailbox by clicking the URL in the body of the message.

To change calendar sharing permissions:

1.     Right-click the calendar you want to change permission for, and then click Permissions.
 

2.     Do one of the following, and then click Save:

- Use the drop-down menu to change the level of details that you are sharing with a person.

- Select the delete icon to stop sharing your calendar with a person.