Sending Files with JayDrop

How to Steps

JayDrop allows you to send and receive large files quickly and securely. You can create a unique, temporary link for each file you want to send, and then share the link via email. Creighton staff and faculty have access to JayDrop as a default service. You can log in to JayDrop to send a file via email within the JayDrop system or create a FileLink that can be copied and shared through any communication tool. You can also use the system to send an email request for a file or create a FileDrop link.

Many questions about JayDrop can be answered by clicking on the “Help” link in the upper right hand corner once you’ve logged in.

 Sending Files with JayDrop

This option allows you to send a file to another user, who will receive an email notification to download the file from the JayDrop application itself:

1. Go to JayDrop.creighton.edu and log in with your BLUE credentials.
2. Compose a message by filling out the To, Subject, and Message.

• We recommend that you copy and paste your signature into your message.

3. Drag and drop your file(s) to the Drop File Here box or click the +Select Files... or +Select Existing Files to navigate to the files you wish to send.
4. Once the file(s) are uploaded, you can set the Download Restrictions on the right side of the page. While you have the option to leave this blank to allow unlimited downloads before the link expires, we recommend setting a Download Restriction for files with sensitive data. Below are the different settings and how each affects the download restrictions:
   
   Note: The Message Expires setting defaults to 7 days which is also the maximum.

Option 1: Recipients must be Creighton employees.

• Require authentication to  access/download:  Checked.
• Access Restriction drop down: Only Specified Recipients.
• Message Expires: Set to desired expiration Date.
• Message Expires After: Set to desired number of downloads per recipient.

Resulting Restrictions: Only specified recipients can log in and download the file(s).

Option 2: Recipients must be Creighton employees.

• Require authentication to  access/download: Checked
• Access Restriction drop down: Anyone with access to randomized link.
• Message Expires: Set to desired expiration Date.
• Message Expires After: Set to desired number of downloads per recipient.

Resulting Restrictions: Any Creighton employee who either receives the email or has the link sent to them from a recipient can download the file(s)

Option 3: Recipients can be Creighton employees or non-Creighton employees.

• Require authentication to access/download: Unchecked.
• Access Restriction drop down: Anyone with access to randomized link.
• Message Expires: Set to desired expiration Date.
• Message Expires After: Set to desired total number of downloads.

Resulting Restrictions: The file(s) will expire after the total number of downloads is reached. If set to 4, once it is downloaded 4 times the file(s) will expire, regardless of who downloaded it.

The remaining settings can be checked or unchecked based on your preferences:

• Send a copy to myself: Checked if you want to receive what your  recipient sees (same as CC’ing yourself in an email)
• Private Message: Checked if you want the recipient to authenticate before seeing what is in the message field, unchecked if you would like them to be able to read the message  before authenticating.
  Note: This field is checked by default and must be checked if there is any confidential information in your message.
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