Prerequisites / Minimum Requirements
End State / Outcome
- Ability to delay delivery of your email.
How to Steps
Changing Conversation Clean Up Outlook Options
You can specify which messages are exempt from Clean Up and where messages are moved when they are deleted.
1. Click File.
2. Click Options.
3. Click Mail.
4. Under Conversation Clean Up, choose any of the following:
To change where items are moved, for Cleaned-up items will go to this folder, click Browse, and then select an Outlook folder. By default, messages are moved to the Deleted Items If you have multiple email accounts in your Outlook profile, each account has its own Deleted Items folder. Messages are moved to the Deleted Items folder that corresponds to the email account.
To replicate the folder structure of items, Clean Up deletes (when you use the Clean Up Folders & Subfolders command), select When cleaning sub-folders, recreate the folder hierarchy in the destination folder.
Note: This option is not available if the destination is the Deleted Items folder.
To always keep any message that you haven’t read, select the Don’t move unread messages check box. We recommend that you don’t select this option. The remaining Conversation messages will contain any messages that are deleted, such as those that you might not have read.
To always keep any message that is categorized, select the Don’t move categorized messages check box. We recommend that you select this option. Categories apply to specific messages, and deleting a categorized message would result in the loss of the categorized message.
To always keep any message that is flagged, select the Don’t move flagged messages check box. We recommend that you select this option. Flags apply to specific messages, and deleting a flagged message would result in the loss of the flagged message.
To always keep any message that is digitally signed, select the Don’t move digitally signed messages check box. We recommend that you select this option.
To always keep the original message if someone alters the message when it is included in replies, select the When a reply modifies a message, don’t move the original check box. We recommend that you select this option. This makes sure that you have a complete record of all content in the Conversation in the event someone alters a message that is contained inside a reply.