How to Steps
How to create an Outlook rule using existing templates in Outlook 2016
To create a rule in Outlook:
1. Click the File tab in the navigation ribbon.
2. Click Manage Rules & Alerts.
3. Click New Rule on the E-mail Rules tab in the Rules and Alerts dialog box.
4. Proceed to Step 1: Select a template.
5. Choose a template from either the Stay Organized or Stay Up to Date list of rule templates.
6. Proceed to Step 2: Edit a rule description.
7. Click on the underlined value.
8. Click Next.
9. Choose the message conditions you prefer under Step 1: Select conditions.
10. Click on presented underlined values from your selected conditions.
11. Enter in specifics for the underlined values under Step 2: Edit the rule description.
12. Click Next.
13. Choose exceptions to the rule under Step 1: Select exception(s).
14. Click Next.
15. Choose values for underlined text under Step 2: Edit the rule description.
16. Click Next.
17. Enter a name under Step 1: Specify a name for this rule.
18. Select additional actions under Step 2: Setup rule options.
19. Click Finish.
When you are setting up additional rule options, you will see that the new rule will be activated by default. All you need to do is deselect the check box for "Turn on this rule" to disable it. Outlook allows you to run the new rule on messages currently in your inbox. You can also choose to have this rule apply to your current account or to all accounts you have setup in Outlook.